Conditions of Approval:

1. The applicant should submit a copy of this Permit to his or her Insurance Company to ensure that a proper Certificate of Insurance is produced.

2. The applicant shall purchase and maintain third party liability insurance acceptable the Affected Municipalities throughout the term of this Agreement. Unless otherwise specified, the terms of the insurance shall be from the date of commencement of set-up for the Filming Event until the date of completion of all related activities on the road system. Such coverage shall protect the Affected Municipalities against all claims for all damages or injury including death to any person or persons and for damage to any property of any Affected Municipality or any other public or private property resulting from or arising out of any act or omission on the part of the applicant or any of his or her servants or agents. Coverage shall consist of a comprehensive policy of public liability and property damage insurance for the Filming Event in the amount identified on Page 2 per occurrence. Such insurance shall name the Affected Municipalities as additional insured thereunder. Such insurance shall be extended to include the following endorsements: Blanket Contractual Liability and Cross Liability with a Severability of Interests Clause. If applicable, host Liquor Liability Endorsement will be required for a Filming Event that requires a Liquor License. Such insurance shall state that coverage will not be suspended, voided, cancelled, reduced in coverage or in limits except after thirty (30) days prior written notice by certified mail to the Affected Municipalities.

3. If applicable, the applicant shall purchase and maintain automobile third party liability insurance in the amount of $2,000,000 which is to be acceptable to the Affected Municipalities through the term of the Agreement covering all owned, leased and non-owned automobiles used in connection with the activities governed by this Permit.

4. This insurance coverage shall be primary insurance to the insurance carried by the Affected Municipalities. Any insurance or self-insurance maintained by the Affected Municipalities shall be excess of this insurance and shall not contribute with it.

5. The Affected Municipalities reserve the right to modify the insurance requirements as deemed suitable.

6. The applicant, his or her heirs, executors, administrators and assigns will indemnify and save harmless the Affected Municipalities from any and all claims, demands, suits, actions and judgments made, brought or recovered against the Affected Municipalities and from all loss, costs, damages, charges or expenses that may be incurred, sustained or paid by the Affected Municipalities by reason of the granting of the Filming Event Permit. The indemnity provisions of this Agreement shall survive the termination of the Agreement.

7. The applicant has read and understood the Region of Waterloo Filming Event Permit By-law, which is available on the Region’s website at www.region.waterloo.on.ca.


COLLECTION NOTICE

Personal information requested on this form is collected under the authority of the Municipal Act and will be used to assist staff and Councillors of the Affected Municipalities in making a decision on this event. Questions regarding this collection should be forwarded to staff of the Affected Municipalities.

REVISED: May 22, 2007

Region of Waterloo Oversize Load Permit and Superload Permit Terms and Conditions

Conditions for Oversize Load Approval

1. The Oversize Load Permit can be used for multiple trips as long as the vehicle and/or load does not exceed the Oversize Load maximum dimensions (i.e. Superload Permit required).
2. Prior to issuing a permit, the applicant must perform a route survey, and ensure that they have not identified any constraints which would invalidate the proposed route.
3. The applicant must arrange for two (2) private escort vehicles to accompany the load.
4. The applicant is responsible to arrange for possible additional police escort(s) as deemed necessary through the Highway Traffic Act. This may require further contact, by the applicant, with Waterloo Regional Police Services.
5. Provide valid certificate of insurance with a minimum of $ 2 million automobile liability insurance and $ 5 million general liability insurance and also listing the Region of Waterloo, Cities of Cambridge, Kitchener and Waterloo and Townships of North Dumfries, Wellesley, Wilmot and Woolwich, as additional insured for the duration of Permit exclusive of interest and cost, against loss or damage resulting from bodily injury to or death of one or more persons and a loss of or damage to property. Such policy shall protect the Region against all claims for all damages or injury including death to any person or persons and for damage to any property of the Region or any other public or private property during the time the applicant is moving along or across any Regional road.
6. Multiple or repeated trips shall not exceed the end date of the certificate of insurance or shall not exceed one (1) year.
7. The applicant must ensure that the vehicle is equipped with all relevant safety and identification materials as outlined in the Highway Traffic Act.
8. Approved permit holders shall avoid moving in heavy traffic periods.
9. The issuance of a permit to move an oversize load in no way relieves the applicant of the responsibility to obtain the necessary Provincial, or area municipal licenses or permits.
10. The Region will accept no liability or responsibility for the moving of oversize loads, and in the event of excessive equipment breakdown, the Region may elect, at the applicants expense, to engage whatever equipment the Region deems necessary to move the applicant’s equipment and load from the right of way.
11. Any permit may be revoked at any time without notice, or for violation of the permit conditions.
12. All route identification, including but not limited to, route surveys, clearances, construction, constraints and the temporary removal, raise and relocation of any structure is the sole responsibility, including cost, of the applicant.
13. No vehicle requiring a permit under this policy is permitted to use the right of way adjacent to the Region’s ION Rapid Transit subject to the applicant engaging a professional engineer or engineering firm, licenced in Ontario, to prepare a report on the proposed route, including a route survey, listing all roads to be traveled and must show that all clearances are satisfactory and either indicate that they have not identified any constraints which would invalidate the proposed route or have made arrangements to temporarily remove, raise, or relocate any identified constraints as part of the trip planning. The report must be submitted to the Region of Waterloo for review. In addition the engineering report must include vehicle configuration and details with regards to the proposed load.
14. The minimum processing time for an Oversize Load Permit is 10 business days.
15. It is the applicants responsibility to ensure that the information provided is accurately reflected for the vehicle/and or loads applied for and that they are accurately reflected in the appropriate permit applied for.
16. In no way is the Region or any area municipality responsible for any inaccurate information submitted by the applicant.
17. An approved Oversize load permit must remain within the vehicle at all times and the driver of that vehicle, including the applicant, understands and conforms to the Terms and Conditions herein.
18. For any approved Oversize Load Permit the driver of that vehicle, including the applicant, has read and understood any and all half-load restrictions that may apply to any roads within the Region of Waterloo. For half-load restrictions please follow up with the appropriate municipalities travelling within.
19. The applicant understands that the Region reserves the right to impose other conditions, as the Region deems necessary. Other conditions that the Region reserves the right to impose may include but not limited to, include: 
• Time, day and date restrictions;
• Route restrictions;
• Pre-move route survey and reporting requirements (with or without a private pole car);
• Engineering reviews;
• Traffic management plans;
• Contingency plan for stops or breakdowns;
• Private pole car escort vehicles to accompany the load;
• Private escort vehicle(s) to accompany the load;
• Police escort vehicle(s) to accompany the load;
• Proof of notification I coordination with impacted utilities along a route (e.g. aerial infrastructure owners);
• Additional insurance requirements; and
• Other restrictions as the Region deems necessary, alone, or in consultation with stakeholders (e.g. Area Municipalities, Waterloo Regional Police Service).

Conditions for Superload Approval

1. The Superload Permit will only be issued on a single-trip basis. As long as the load does not change in any way, the Region can consider approving multiple trips.
2. Prior to issuing a permit, the applicant must perform a route survey, and submit an engineering review listing all roads to be traveled and must show that all clearances are satisfactory and either indicate that they have not identified any constraints which would invalidate the proposed route or have made arrangements to temporarily remove, raise, or relocate any identified constraints as part of the trip planning. In addition, the engineering report must include vehicle configuration and details with regards to the proposed load.
3. Provide valid certificate of insurance with a minimum of $ 2 million automobile liability insurance and $ 5 million general liability insurance and also listing the Region of Waterloo, Cities of Cambridge, Kitchener and Waterloo and Townships of North Dumfries, Wellesley, Wilmot and Woolwich, as additional insured for the duration of Permit exclusive of interest and cost, against loss or damage resulting from bodily injury to or death of one or more persons and a loss of or damage to property. Such policy shall protect the Region against all claims for all damages or injury including death to any person or persons and for damage to any property of the Region or any other public or private property during the time the applicant is moving along or across any Regional road.
4. The applicant must arrange for two (2) private escort vehicles to accompany the load.
5. The applicant is responsible to arrange for possible additional police escort(s) as deemed necessary through the Highway Traffic Act. This may require further contact, by the applicant, with Waterloo Regional Police Services.
6. For vehicle and/or loads exceeding 119,999kg in weight, the applicant must engage a professional pavements/structural engineer or engineering firm, licenced in Ontario, to prepare a report on the proposed route, including a route survey, listing all roads to be traveled and must indicate whether any damage to infrastructure is likely to occur when the load is transported. The report must be submitted to the Region of Waterloo for review. In addition, the engineering report must include vehicle configuration and details with regards to the proposed load.
7. The applicant must ensure that the vehicle is equipped with all relevant safety and identification materials as outlined in the Highway Traffic Act.
8. Approved permit holders shall avoid moving in heavy traffic periods.
9. The issuance of a permit to move an oversize load in no way relieves the applicant of the responsibility to obtain the necessary Provincial, or area municipal licenses or permits.
10. The Region will accept no liability or responsibility for the moving of oversize loads, and in the event of excessive equipment breakdown, the Region may elect, at the applicants expense, to engage whatever equipment the Region deems necessary to move the applicant’s equipment and load from the right of way.
11. Any permit may be revoked at any time without notice, or for violation of the permit conditions.
12. All route identification, including but not limited to, route surveys, clearances, construction, constraints and the temporary removal, raise and relocation of any structure is the sole responsibility, including cost, of the applicant.
13. No vehicle requiring a permit under this policy is permitted to use the right of way adjacent to the Region’s ION Rapid Transit subject to the applicant engaging a professional engineer or engineering firm, licenced in Ontario, to prepare a report on the proposed route, including a route survey, listing all roads to be traveled and must show that all clearances are satisfactory and either indicate that they have not identified any constraints which would invalidate the proposed route or have made arrangements to temporarily remove, raise, or relocate any identified constraints as part of the trip planning. The report must be submitted to the Region of Waterloo for review. In addition the engineering report must include vehicle configuration and details with regards to the proposed load.
14. The minimum processing time for a Superload Permit is 20 business days.
15. It is the applicants responsibility to ensure that the information provided is accurately reflected for the vehicle/and or loads applied for and that they are accurately reflected in the appropriate permit applied for.
16. In no way is the Region or any area municipality responsible for any inaccurate information submitted by the applicant.
17. An approved Superload Permit must remain within the vehicle at all times and the driver of that vehicle, including the applicant, understands and conforms to the Terms and Conditions herein.
18. For any approved Superload Permit the driver of that vehicle, including the applicant, has read and understood any and all half-load restrictions that may apply to any roads within the Region of Waterloo. For half-load restrictions please follow up with the appropriate municipalities travelling within.
19. The applicant understands that the Region reserves the right to impose other conditions, as the Region deems necessary. Other conditions that the Region reserves the right to impose may include but not limited to, include:
• Time, day and date restrictions;
• Route restrictions;
• Pre-move route survey and reporting requirements (with or without a private pole car);
• Engineering reviews;
• Traffic management plans;
• Contingency plan for stops or breakdowns;
• Private pole car escort vehicles to accompany the load;
• Private escort vehicle(s) to accompany the load;
• Police escort vehicle(s) to accompany the load;
• Proof of notification I coordination with impacted utilities along a route (e.g. aerial infrastructure owners);
• Additional insurance requirements; and
• Other restrictions as the Region deems necessary, alone, or in consultation with stakeholders (e.g. Area Municipalities, Waterloo Regional Police Service).

Note: Effective July 1, 2018, Ontario Regulation 215/18 extends the authority of non-police escorts to Superload Permits issued by municipalities where Superloads are transported on municipal roads.

The Region allows organizations to deliver the Certified Superload Escort Program. Please refer to the Ministry of Transportation for further details if necessary.

1. The applicant should submit a copy of this Permit to his or her Insurance Company to ensure that a proper Certificate of Insurance is produced.

2. The applicant shall purchase and maintain third party liability insurance acceptable the Affected Municipalities throughout the term of this Agreement. Unless otherwise specified, the terms of the insurance shall be from the date of commencement of set-up or assembly for the Special Event until the date of completion of all related activities on the road system. Such coverage shall protect the Affected Municipalities against all claims for all damages or injury including death to any person or persons and for damage to any property of any Affected Municipality or any other public or private property resulting from or arising out of any act or omission on the part of the applicant or any of his or her servants or agents. Coverage shall consist of a comprehensive policy of public liability and property damage insurance for the Special Event in the amount identified on Page 2 per occurrence. Such insurance shall name the Affected Municipalities as additional insured thereunder. Such insurance shall be extended to include the following endorsements: Blanket Contractual Liability and Cross Liability with a Severability of Interests Clause. If applicable, host Liquor Liability Endorsement will be required for a Special Event that requires a Liquor License. Such insurance shall state that coverage will not be suspended, voided, cancelled, reduced in coverage or in limits except after thirty (30) days prior written notice by certified mail to the Affected Municipalities.

3. If applicable, the applicant shall purchase and maintain automobile third party liability insurance in the amount of $2,000,000 which is to be acceptable to the Affected Municipalities through the term of the Agreement covering all owned, leased and non-owned automobiles used in connection with the activities governed by this Permit.

4. This insurance coverage shall be primary insurance to the insurance carried by the Affected Municipalities. Any insurance or self-insurance maintained by the Affected Municipalities shall be excess of this insurance and shall not contribute with it.

5. The Affected Municipalities reserve the right to modify the insurance requirements as deemed suitable.

6. The applicant, his or her heirs, executors, administrators and assigns will indemnify and save harmless the Affected Municipalities from any and all claims, demands, suits, actions and judgments made, brought or recovered against the Affected Municipalities and from all loss, costs, damages, charges or expenses that may be incurred, sustained or paid by the Affected Municipalities by reason of the granting of the Special Event Permit. The indemnity provisions of this Agreement shall survive the termination of the Agreement.

7. The applicant has read and understood the Region of Waterloo Special Event Permit By-law, which is available on the Region’s website at www.region.waterloo.on.ca.

8. The applicant may not solicit donations on regional roads.

Traffic control must meet Ontario Manual Book 7 Temporary Conditions.

Should you be working on behalf of the Region of Waterloo, the conditions below do not apply. However, the conditions as per your approved contract with the Region do apply.

Temporary electronic traffic control devices (including temporary traffic control signals) requires prior approval from the Region before use.
-- Must allow 30 days to process request.

1) Remote Control Device (i.e. Remote Control Flagman) are not preferred on Regional roads. Device may not be left unattended.
-- Minimum Traffic Control Person (TCP) designated to control the device.
-- Used on Regional roads for daytime operations only. No night time operation permitted.
-- Only consider on roadways with a posted speed limit of 60 km/h or less.
-- Use of RC Flagman to comply with Ontario Traffic Manual Book 7, Temporary Conditions, Section 4.4.
-- Plan showing location and showing minimum stopping sight distance will be achieved as per Transportation Association of Canada (T.A.C.) Guidelines.

2) Portable Lane Control Signals (PLCS)
-- Duration of work lasting no longer than 24 hours.
-- Installed in accordance with Regulation 606 HTA covering physical and signage requirements.
-- Roadway is posted 60 km/h or less.
-- Roadway illumination present.
-- Plan showing location and showing minimum stopping sight distance will be achieved as per Transportation Association of Canada (T.A.C.) Guidelines.

3) Portable Temporary Traffic Control Signals (PTTCS)
-- Only PTTCS approved on MTO DSM# 6.85.95 dated June 1, 2007 may be used on Regional roads.
-- Installed in accordance with Regulation 606 HTA covering physical and signage requirements.
-- Roadway illumination present.
-- PTTCS utilized for periods lasting longer than 24 hours must be installed to meet the requirements of Regulation 606 and Section 144 HTA.
-- A legal approval drawing approved by the Manager of Transportation Engineering is required as per section 144(31) HTA prior to installation / energization.
-- Traffic signal timing and operation reviewed and approved by Traffic Systems.

The Region of Waterloo will not permit any type of temporary traffic control signal to be installed on any Regional road unless authorized by the Region as per section 144(31) of the Highway Traffic Act. It is Regional practice to consider engineering judgment before installing any signal, for example, avoid installing any signal within 215 m of another signal or where traffic queues from one signal are expected to overlap the next signalized intersection or where sight distance is inadequate.

The Proponent and the Contractor should both submit a copy of this Permit to their insurance companies to ensure that proper certificates of insurance are produced.

The Proponent and the Contractor shall each at a minimum purchase and maintain third party liability insurance in the amount of $2 million acceptable to the Regional Municipality of Waterloo (the Region) throughout the term of this Agreement. Unless otherwise specified, for the Proponent the terms of the insurance shall be from the date of the commencement of the Work until the date of completion of the Warranty Period. Unless otherwise specified, for the Contractor the terms of the insurance shall be from the date of the commencement of the Work until the date of completion of all related activities on the Regional road system. Such coverage shall protect the Region against all claims for all damages or injury including death to any person or persons and for damage to any property of the Region or any other public or private property resulting from or arising out of any act or omission on the part of the Proponent or the Contractor or any of their servants or agents. Coverage shall consist of a comprehensive policy of public liability and property damage insurance for the Work in the amount identified on Page 1 per occurrence. Such insurance shall name the Region as an additional insured thereunder. Such insurance shall be extended to include the following endorsements: Blanket Contractual Liability and Cross Liability with Severability of Interests Clause. Such insurance shall state that coverage will not be suspended, voided, cancelled, reduced in coverage or in limits except after thirty (30) days prior written notice by certified mail to the Region.

If applicable, the Proponent and the Contractor shall each at a minimum purchase and maintain automobile third party liability insurance in the amount of $2,000,000 acceptable to the Region throughout the term of the Agreement covering all owned, leased and non-owned automobiles used in connection with the activities governed by this Permit.

If a Work Permit is required for the purpose of constructing or modifying an access in which an Access Permit was required and approved, a copy of the approved Access Permit must accompany the submission of the Work Permit.

This insurance coverage shall be primary insurance to the insurance carried by the Region. Any insurance or self-insurance maintained by the Region shall be excess of this insurance and shall not contribute with it.

The Region reserves the right to modify the insurance requirements as deemed suitable.