Conditions of Approval:

1. The applicant should submit a copy of this Permit to his or her Insurance Company to ensure that a proper Certificate of Insurance is produced.

2. The applicant shall purchase and maintain third party liability insurance acceptable the Affected Municipalities throughout the term of this Agreement. Unless otherwise specified, the terms of the insurance shall be from the date of commencement of set-up for the Filming Event until the date of completion of all related activities on the road system. Such coverage shall protect the Affected Municipalities against all claims for all damages or injury including death to any person or persons and for damage to any property of any Affected Municipality or any other public or private property resulting from or arising out of any act or omission on the part of the applicant or any of his or her servants or agents. Coverage shall consist of a comprehensive policy of public liability and property damage insurance for the Filming Event in the amount identified on Page 2 per occurrence. Such insurance shall name the Affected Municipalities as additional insured thereunder. Such insurance shall be extended to include the following endorsements: Blanket Contractual Liability and Cross Liability with a Severability of Interests Clause. If applicable, host Liquor Liability Endorsement will be required for a Filming Event that requires a Liquor License. Such insurance shall state that coverage will not be suspended, voided, cancelled, reduced in coverage or in limits except after thirty (30) days prior written notice by certified mail to the Affected Municipalities.

3. If applicable, the applicant shall purchase and maintain automobile third party liability insurance in the amount of $2,000,000 which is to be acceptable to the Affected Municipalities through the term of the Agreement covering all owned, leased and non-owned automobiles used in connection with the activities governed by this Permit.

4. This insurance coverage shall be primary insurance to the insurance carried by the Affected Municipalities. Any insurance or self-insurance maintained by the Affected Municipalities shall be excess of this insurance and shall not contribute with it.

5. The Affected Municipalities reserve the right to modify the insurance requirements as deemed suitable.

6. The applicant, his or her heirs, executors, administrators and assigns will indemnify and save harmless the Affected Municipalities from any and all claims, demands, suits, actions and judgments made, brought or recovered against the Affected Municipalities and from all loss, costs, damages, charges or expenses that may be incurred, sustained or paid by the Affected Municipalities by reason of the granting of the Filming Event Permit. The indemnity provisions of this Agreement shall survive the termination of the Agreement.

7. The applicant has read and understood the Region of Waterloo Filming Event Permit By-law, which is available on the Region’s website at www.region.waterloo.on.ca.


COLLECTION NOTICE

Personal information requested on this form is collected under the authority of the Municipal Act and will be used to assist staff and Councillors of the Affected Municipalities in making a decision on this event. Questions regarding this collection should be forwarded to staff of the Affected Municipalities.

REVISED: May 22, 2007

Please read the Region of Waterloo Oversize Load Permit Terms and Conditions and select that you (the applicant) have read, understood and agree to the Terms and Conditions before proceeding.

Region of Waterloo Oversize Load Permit Terms and Conditions

1. The Oversize Load Permit can be used for multiple trips as long as the vehicle, load or any combination thereof does not exceed the Oversize Load maximum dimensions (i.e. Superload Permit required).
2. Prior to issuing a permit, the applicant must perform a route survey, and ensure that they have not identified any constraints which would invalidate the proposed route.
3. The applicant is responsible to arrange for any escort(s) and any additional police escort(s) as deemed necessary through the Highway Traffic Act. This may require further contact, by the applicant, with Waterloo Regional Police Services.
4. Provide valid certificate of insurance with a minimum of $ 2 million automobile liability insurance and $ 5 million general liability insurance and also listing the Regional Municipality of Waterloo (the “Region”), The Corporation of the City of Cambridge, The Corporation of the City of Kitchener, The Corporation of the City of Waterloo, The Corporation of the Township of North Dumfries, The Corporation of the Township of Wellesley, The Corporation of the Township of Wilmot and The Corporation of the Township of Woolwich (collectively the “Area Municipalities”), as additional insured for the duration of Permit exclusive of interest and cost, against loss or damage resulting from bodily injury to or death of one or more persons and a loss of or damage to property. Such policy shall protect the Region and Area Municipalities against all claims for all damages or injury including death to any person or persons and for damage to any property of the Region, Area Municipalities or any other public or private property during the time the applicant is moving along or across any Region or Area Municipalities owned road.
5. Such insurance shall be extended to include but not limited to, the following endorsements: Blanket Contractual Liability and Cross Liability with a Severability of Interests Clause. Such insurance shall state that coverage will not be suspended, voided or cancelled, except after (30) days prior written notice by mail to the Region. Region’s Standard Certificate of Insurance must be used. It shall be the sole responsibility of the Applicant and/or their Insurance Broker/Insurer to determine what insurance coverage is necessary and advisable for its own protection and/or to fulfill its obligations under this Permit.
6. All trips, multiple or repeated trips shall not exceed the end date of any line of coverage on the Region’s Standard Certificate of Insurance Template and shall not exceed one (1) year (item 1, 2, 3 or 4 of the Region’s Standard Certificate of Insurance Template).
7. The applicant must ensure that the vehicle is equipped with all relevant safety and identification materials as outlined in the Highway Traffic Act.
8. Approved permit holders shall avoid moving in heavy traffic periods.
9. The issuance of a permit to move an oversize load in no way relieves the applicant of the responsibility to obtain the necessary Provincial, or area municipal licenses or permits.
10. The Region and Area Municipalities will accept no liability or responsibility whatsoever for the applicants activities as specified in its application and as approved in this Oversize Load Permit, including without limitation for the moving of oversize loads. In the event of excessive equipment breakdown of the applicant, the Region and/or applicable Area Municipalities may elect, at the applicants expense, to engage whatever equipment the Region and/or applicable Area Municipalities deems necessary to move the applicant’s equipment and load from the right of way and the applicant shall reimburse the Region and/or applicable Area Municipalities forthwith once being provided with an invoice from the Region and/or applicable Area Municipalities, with the Region and/or applicable Area Municipalities acting reasonably.
11. The applicant shall at all times, and at its own cost, expense and risk, indemnify, defend and hold harmless the Region and applicable Area Municipalities, its elected officials, officers, employees, volunteers, agents, contractors, and all respective heirs, administrators, executors, successors and assigns from any and all losses, damages (including, but not limited to, incidental, indirect, special and consequential damages, or any loss of use, revenue or profit by any person, organization or entity), fines, penalties and surcharges, liabilities (including, but not limited to, any and all liability for damage to property and injury to persons, including death), judgments, claims, demands, causes of action, contracts, suits, actions or other proceedings of any kind (including, but not limited to proceedings of a criminal, administrative or quasi criminal nature) and expenses (including, but not limited to, legal fees on a substantial indemnity basis), which the indemnified person or persons may suffer or incur, howsoever caused, arising out of or in consequence of or directly or indirectly attributable in respect of applicable operations as specified in its application and as approved in this Oversize Load Permit, its agents, employees and sub-consultants on behalf of the Region and/or applicable Area Municipalities, provided such losses, damages, fines, penalties and surcharges, liabilities, judgments, claims, demands, causes of action, contracts, suits, actions or other proceedings of any kind and expenses as defined above are due or claimed to be due to the negligence, breach of contract, and/or breach of law of the applicant, its agents, employees or sub-consultants.
12. Any permit may be revoked at any time without notice by the Region, or for violation of the permit conditions without any liability whatsoever to the Region and/or applicable Area Municipalities for such revocation.
13. All route identification, including but not limited to, route surveys, clearances, construction, constraints and the temporary removal, raise and relocation of any structure is the sole responsibility, including cost, of the applicant. The applicant agrees that the Region and Area Municipalities do not assume any liability by accepting the route presented by the Applicant.
14. No vehicle requiring a permit under this policy is permitted to use the right of way that is shared with or crossing over the Region’s ION Rapid Transit subject to obtaining an approved Superload Permit. All conditions as per the Superload Permit shall apply.
15. The minimum processing time for an Oversize Load Permit is 10 business days.
16. It is the applicant’s responsibility to ensure that the information provided is accurately reflected for the vehicle, load or any combination thereof applied for and that they are accurately reflected in the appropriate permit applied for.
17. In no way is the Region or any Area Municipalities responsible for any inaccurate information submitted by the applicant.
18. An approved Oversize Load Permit must remain within the vehicle at all times and the driver of that vehicle, including the applicant, understands and conforms to the Terms and Conditions herein.
19. For any approved Oversize Load Permit the driver of that vehicle, including the applicant, has read and understood any and all half-load restrictions that may apply to any roads within the Region of Waterloo. For half-load restrictions please follow up with the appropriate Area Municipalities for travel within the Region of Waterloo.
20. The applicant understands that the Region reserves the right to impose other conditions, as the Region deems necessary. Other conditions that the Region reserves the right to impose may include but not limited to, include:
• Time, day and date restrictions;
• Route restrictions;
• Pre-move route survey and reporting requirements (with or without a private pole car);
• Engineering reviews;
• Traffic management plans;
• Contingency plan for stops or breakdowns;
• Private pole car escort vehicles to accompany the load;
• Private escort vehicle(s) to accompany the load;
• Police escort vehicle(s) to accompany the load;
• Proof of notification I coordination with impacted utilities along a route (e.g. aerial infrastructure owners);
• Additional insurance requirements; and
• Other restrictions as the Region deems necessary, alone, or in consultation with stakeholders (e.g. Area Municipalities, Waterloo Regional Police Services).
21. The applicant shall comply with all applicable federal, provincial and municipal laws, rules, orders, regulations, and by-laws in respect of the operations as specified in its application and as approved in this Oversize Load Permit and shall furnish proof of such compliance as required by the Region and/or Area Municipalities from time to time.

1. The applicant should submit a copy of this Permit to his or her Insurance Company to ensure that a proper Certificate of Insurance is produced.

2. The applicant shall purchase and maintain third party liability insurance acceptable the Affected Municipalities throughout the term of this Agreement. Unless otherwise specified, the terms of the insurance shall be from the date of commencement of set-up or assembly for the Special Event until the date of completion of all related activities on the road system. Such coverage shall protect the Affected Municipalities against all claims for all damages or injury including death to any person or persons and for damage to any property of any Affected Municipality or any other public or private property resulting from or arising out of any act or omission on the part of the applicant or any of his or her servants or agents. Coverage shall consist of a comprehensive policy of public liability and property damage insurance for the Special Event in the amount identified on Page 2 per occurrence. Such insurance shall name the Affected Municipalities as additional insured thereunder. Such insurance shall be extended to include the following endorsements: Blanket Contractual Liability and Cross Liability with a Severability of Interests Clause. If applicable, host Liquor Liability Endorsement will be required for a Special Event that requires a Liquor License. Such insurance shall state that coverage will not be suspended, voided, cancelled, reduced in coverage or in limits except after thirty (30) days prior written notice by certified mail to the Affected Municipalities.

3. If applicable, the applicant shall purchase and maintain automobile third party liability insurance in the amount of $2,000,000 which is to be acceptable to the Affected Municipalities through the term of the Agreement covering all owned, leased and non-owned automobiles used in connection with the activities governed by this Permit.

4. This insurance coverage shall be primary insurance to the insurance carried by the Affected Municipalities. Any insurance or self-insurance maintained by the Affected Municipalities shall be excess of this insurance and shall not contribute with it.

5. The Affected Municipalities reserve the right to modify the insurance requirements as deemed suitable.

6. The applicant, his or her heirs, executors, administrators and assigns will indemnify and save harmless the Affected Municipalities from any and all claims, demands, suits, actions and judgments made, brought or recovered against the Affected Municipalities and from all loss, costs, damages, charges or expenses that may be incurred, sustained or paid by the Affected Municipalities by reason of the granting of the Special Event Permit. The indemnity provisions of this Agreement shall survive the termination of the Agreement.

7. The applicant has read and understood the Region of Waterloo Special Event Permit By-law, which is available on the Region’s website at www.region.waterloo.on.ca.

8. The applicant may not solicit donations on regional roads.

Please read the Region of Waterloo Superload Permit Terms and Conditions and select that you (the applicant) have read, understood and agree to the Terms and Conditions before proceeding.

Region of Waterloo Superload Permit Terms and Conditions

1. The Superload Permit will only be issued on a single-trip basis. As long as the vehicle, load or any combination thereof does not change in any way, the Region can consider approving multiple trips.
2. The applicant must obtain a professional pavement/structural engineer or engineering firm, licenced in Ontario, to prepare a route survey (Traffic Management Plan) and if applicable structural survey for vehicle, load or any combination thereof exceeding 119,999 kg in weight. It is the applicant responsibility to ensure the firm is adequately insured for doing such work. The report shall list all roads to be traveled, all signalized intersections along the route, show that all clearances are satisfactory (ex. signal heads, hydro), any bridges and culverts along the route. In addition, the engineering report must include vehicle configuration and details with regards to the proposed load and indicate that no constraints have been identified which would invalidate the proposed route. This must include, but not limited to, an assessment of turning movement constraints due to intersection geometry, an impasse due to overhead infrastructure and any damage to infrastructure that is likely to occur when the load is transported. The plan must indicate any arrangements to temporarily remove, raise, or relocate any identified constraints as part of the trip planning. The Traffic Management Plan must also include a contingency plan should the route be impassable during the time of travel. The report must be submitted to the Region for review and approval in writing. The Region may share such information with the Area Municipalities or the Region’s ION Rapid Transit if required.
3. Provide valid certificate of insurance with a minimum of $ 2 million automobile liability insurance and $ 5 million general liability insurance and also listing the Regional Municipality of Waterloo (the “Region”), The Corporation of the City of Cambridge, The Corporation of the City of Kitchener, The Corporation of the City of Waterloo, The Corporation of the Township of North Dumfries, The Corporation of the Township of Wellesley, The Corporation of the Township of Wilmot and The Corporation of the Township of Woolwich (collectively the “Area Municipalities”), as additional insured for the duration of Permit exclusive of interest and cost, against loss or damage resulting from bodily injury to or death of one or more persons and a loss of or damage to property. Such policy shall protect the Region and Area Municipalities against all claims for all damages or injury including death to any person or persons and for damage to any property of the Region, Area Municipalities or any other public or private property during the time the applicant is moving along or across any Region or Area Municipalities owned road.
4. Such insurance shall be extended to include but not limited to, the following endorsements: Blanket Contractual Liability and Cross Liability with a Severability of Interests Clause. Such insurance shall state that coverage will not be suspended, voided or cancelled, except after (30) days prior written notice by mail to the Region. Region’s Standard Certificate of Insurance must be used. It shall be the sole responsibility of the Applicant and/or their Insurance Broker/Insurer to determine what insurance coverage is necessary and advisable for its own protection and/or to fulfill its obligations under this Permit.
5. Any trip shall not exceed the end date of any line of coverage on the Region’s Standard Certificate of Insurance Template (item 1, 2, 3 or 4 of the Region’s Standard of Certificate of Insurance Template).
6. The applicant is responsible to arrange for any escort(s) and any additional police escort(s) as deemed necessary through the Highway Traffic Act. This may require further contact, by the applicant, with Waterloo Regional Police Services.
7. The applicant must ensure that the vehicle is equipped with all relevant safety and identification materials as outlined in the Highway Traffic Act.
8. Approved permit holders shall avoid moving in heavy traffic periods.
9. The issuance of a permit to move a Superload in no way relieves the applicant of the responsibility to obtain the necessary Provincial, or area municipal licenses or permits.
10. The Region and Area Municipalities will accept no liability or responsibility whatsoever for the applicants activities as specified in its application and as approved in this Superload Permit, including without limitation for the moving of superloads. In the event of excessive equipment breakdown of the applicant, the Region and/or applicable Area Municipalities may elect, at the applicants expense, to engage whatever equipment the Region and/or applicable Area Municipalities deems necessary to move the applicant’s equipment and load from the right of way and the applicant shall reimburse the Region and/or applicable Area Municipalities forthwith once being provided with an invoice from the Region and/or applicable Area Municipalities, with the Region and/or applicable Area Municipalities acting reasonably.
11. The applicant shall at all times, and at its own cost, expense and risk, indemnify, defend and hold harmless the Region and applicable Area Municipalities, its elected officials, officers, employees, volunteers, agents, contractors, and all respective heirs, administrators, executors, successors and assigns from any and all losses, damages (including, but not limited to, incidental, indirect, special and consequential damages, or any loss of use, revenue or profit by any person, organization or entity), fines, penalties and surcharges, liabilities (including, but not limited to, any and all liability for damage to property and injury to persons, including death), judgments, claims, demands, causes of action, contracts, suits, actions or other proceedings of any kind (including, but not limited to proceedings of a criminal, administrative or quasi criminal nature) and expenses (including, but not limited to, legal fees on a substantial indemnity basis), which the indemnified person or persons may suffer or incur, howsoever caused, arising out of or in consequence of or directly or indirectly attributable in respect of applications operations as specified in its application and as approved in this Superload Permit, its agents, employees and sub-consultants on behalf of the Region and/or applicable Area Municipalities, provided such losses, damages, fines, penalties and surcharges, liabilities, judgments, claims, demands, causes of action, contracts, suits, actions or other proceedings of any kind and expenses as defined above are due or claimed to be due to the negligence, breach of contract, and/or breach of law of the applicant, its agents, employees or sub-consultants.
12. Any permit may be revoked at any time without notice by the Region, or for violation of the permit conditions without any liability whatsoever to the Region and/or applicable Area Municipalities for such revocation.
13. All route identification, including but not limited to, route surveys, clearances, construction, constraints and the temporary removal, raise and relocation of any structure is the sole responsibility, including cost, of the applicant. The applicant agrees that the Region and Area Municipalities do not assume any liability by accepting the route presented by the Applicant.
14. The minimum processing time for a Superload Permit is 20 business days. This applies when the permit application and all supporting documentation has been received by the Region.
15. It is the applicant’s responsibility to ensure that the information provided is accurately reflected for the vehicle, load or any combination thereof applied for and that they are accurately reflected in the appropriate permit applied for.
16. In no way is the Region or any Area Municipalities responsible for any inaccurate information submitted by the applicant.
17. An approved Superload Permit must remain within the vehicle at all times and the driver of that vehicle, including the applicant, understands and conforms to the Terms and Conditions herein.
18. For any approved Superload Permit the driver of that vehicle, including the applicant, has read and understood any and all half-load restrictions that may apply to any roads within the Region of Waterloo. For half-load restrictions please follow up with the appropriate Area Municipalities for travel within the Region of Waterloo.
19. The applicant understands that the Region reserves the right to impose other conditions, as the Region deems necessary. Other conditions that the Region reserves the right to impose may include but not limited to, include:
• Time, day and date restrictions;
• Route restrictions;
• Pre-move route survey and reporting requirements (with or without a private pole car);
• Engineering reviews;
• Traffic management plans;
• Contingency plan for stops or breakdowns;
• Private pole car escort vehicles to accompany the load;
• Private escort vehicle(s) to accompany the load;
• Police escort vehicle(s) to accompany the load;
• Proof of notification I coordination with impacted utilities along a route (e.g. aerial infrastructure owners);
• Additional insurance requirements; and
• Other restrictions as the Region deems necessary, alone, or in consultation with stakeholders (e.g. Area Municipalities, Waterloo Regional Police Services).
20. The applicant shall comply with all applicable federal, provincial and municipal laws, rules, orders, regulations, and by-laws in respect of the operations as specified in its application and as approved in this Superload Permit and shall furnish proof of such compliance as required by the Region and/or Area Municipalities from time to time.

Note: Effective July 1, 2018, Ontario Regulation 215/18 extends the authority of non-police escorts to Superload Permits issued by municipalities where Superloads are transported on municipal roads.

The Region allows organizations to deliver the Certified Superload Escort Program. Please refer to the Ministry of Transportation for further details if necessary.

Traffic control must meet Ontario Manual Book 7 Temporary Conditions.

Should you be working on behalf of the Region of Waterloo, the conditions below do not apply. However, the conditions as per your approved contract with the Region do apply.

Temporary electronic traffic control devices (including temporary traffic control signals) requires prior approval from the Region before use.
-- Must allow 30 days to process request.

1) Remote Control Device (i.e. Remote Control Flagman) are not preferred on Regional roads. Device may not be left unattended.
-- Minimum Traffic Control Person (TCP) designated to control the device.
-- Used on Regional roads for daytime operations only. No night time operation permitted.
-- Only consider on roadways with a posted speed limit of 60 km/h or less.
-- Use of RC Flagman to comply with Ontario Traffic Manual Book 7, Temporary Conditions, Section 4.4.
-- Plan showing location and showing minimum stopping sight distance will be achieved as per Transportation Association of Canada (T.A.C.) Guidelines.

2) Portable Lane Control Signals (PLCS)
-- Duration of work lasting no longer than 24 hours.
-- Installed in accordance with Regulation 606 HTA covering physical and signage requirements.
-- Roadway is posted 60 km/h or less.
-- Roadway illumination present.
-- Plan showing location and showing minimum stopping sight distance will be achieved as per Transportation Association of Canada (T.A.C.) Guidelines.

3) Portable Temporary Traffic Control Signals (PTTCS)
-- Only PTTCS approved on MTO DSM# 6.85.95 dated June 1, 2007 may be used on Regional roads.
-- Installed in accordance with Regulation 606 HTA covering physical and signage requirements.
-- Roadway illumination present.
-- PTTCS utilized for periods lasting longer than 24 hours must be installed to meet the requirements of Regulation 606 and Section 144 HTA.
-- A legal approval drawing approved by the Manager of Transportation Engineering is required as per section 144(31) HTA prior to installation / energization.
-- Traffic signal timing and operation reviewed and approved by Traffic Systems.

The Region of Waterloo will not permit any type of temporary traffic control signal to be installed on any Regional road unless authorized by the Region as per section 144(31) of the Highway Traffic Act. It is Regional practice to consider engineering judgment before installing any signal, for example, avoid installing any signal within 215 m of another signal or where traffic queues from one signal are expected to overlap the next signalized intersection or where sight distance is inadequate.

The Proponent and the Contractor should both submit a copy of this Permit to their insurance companies to ensure that proper certificates of insurance are produced.

The Proponent and the Contractor shall each at a minimum purchase and maintain third party liability insurance in the amount of $2 million acceptable to the Regional Municipality of Waterloo (the Region) throughout the term of this Agreement. Unless otherwise specified, for the Proponent the terms of the insurance shall be from the date of the commencement of the Work until the date of completion of the Warranty Period. Unless otherwise specified, for the Contractor the terms of the insurance shall be from the date of the commencement of the Work until the date of completion of all related activities on the Regional road system. Such coverage shall protect the Region against all claims for all damages or injury including death to any person or persons and for damage to any property of the Region or any other public or private property resulting from or arising out of any act or omission on the part of the Proponent or the Contractor or any of their servants or agents. Coverage shall consist of a comprehensive policy of public liability and property damage insurance for the Work in the amount identified on Page 1 per occurrence. Such insurance shall name the Region as an additional insured thereunder. Such insurance shall be extended to include the following endorsements: Blanket Contractual Liability and Cross Liability with Severability of Interests Clause. Such insurance shall state that coverage will not be suspended, voided, cancelled, reduced in coverage or in limits except after thirty (30) days prior written notice by certified mail to the Region.

If applicable, the Proponent and the Contractor shall each at a minimum purchase and maintain automobile third party liability insurance in the amount of $2,000,000 acceptable to the Region throughout the term of the Agreement covering all owned, leased and non-owned automobiles used in connection with the activities governed by this Permit.

If a Work Permit is required for the purpose of constructing or modifying an access in which an Access Permit was required and approved, a copy of the approved Access Permit must accompany the submission of the Work Permit.

This insurance coverage shall be primary insurance to the insurance carried by the Region. Any insurance or self-insurance maintained by the Region shall be excess of this insurance and shall not contribute with it.

The Region reserves the right to modify the insurance requirements as deemed suitable.